ZOOM Best Practices

ZOOM Best Practices

Zoom has been around for some time but with the need to work virtually, using this application has provided an effective way to communicate both in the corporate and education sector. Unfortunately, some lax security practices allowed intruders to intercept the video meetings, often inserting offensive and obscene content, creating a new phrase “zoombombers.” Here are some tips to reduce the risk of being “bombed” and ensuring your meeting is secure.

  • Provide training: this cannot be stressed enough. Make sure staff and teaching professionals are trained on how to properly set up a Zoom meeting and protocols for blocking would-be Zoombombers.
  • Make sure users, especially student, are required to have a password to get into the meeting or virtual classroom.
  • Don’t use personnel meeting ID for public meetings. For public meetings, always schedule new meetings with randomly generated meeting ID. This way only invited participants will have the logon info.
  • Make users enter the waiting room area and only let in those that you invited.
  • Ensure that only the host can share their screen – you can always change the setting to allow others to share their screen after the Zoom meeting/class has started.

This article was also featured in our newsletter Lesson Plan Vol. 23

Shari Diamond, CIA

Shari Diamond, CIA

Partner

Shari has been with Cerini & Associates, LLP since 2008 where she works primarily with the firm’s school district clients providing internal audit and claims audit services. She has over twenty years’ experience performing internal audits, risk assessments, and compliance reviews, as well as recommending processes to strengthen the internal controls environment while increasing efficiencies. Her prior experience at PWC and Northrop Grumman included performing Information Technology audits.

 

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